Here is a selection of useful Microsoft Outlook Keyboard Shortcuts:-
Action | Shortcut Key |
Advanced find | Ctrl + Shift + F |
Change the number of calendar days that display | Alt + (any number from 1-10) |
Check for a new e-mail | Ctrl + M or F9 |
Check names | Ctrl + K |
Check spelling | F7 |
Copy an item | Ctrl + Shift + Y |
Create a meeting request | Ctrl + Shift + Q |
Create a message (from any Outlook view) | Ctrl + Shift + M |
Create a message (when in Mail) | Ctrl + N |
Create a new appointment | Ctrl + Shift + A |
Create a new contact | Ctrl + Shift + C |
Create a new contact group | Ctrl + Shift + L |
Create a new email message | Ctrl + Shift + M |
Create a new fax | Ctrl + Shift + X |
Create a new folder | Ctrl + Shift + E |
Create a new journal entry | Ctrl + Shift + J |
Create a new Microsoft Office document | Ctrl + Shift + H |
Create a new note | Ctrl + Shift + N |
Create a new task | Ctrl + Shift + K |
Create a search folder | Ctrl + Shift + P |
Create a task request | Ctrl + Shift + U |
Delete an item | Ctrl + D |
Dial a contact phone number | Ctrl + Shift + D |
Display Send/Receive progress (when a Send/Receive is in progress) | Ctrl + B |
Display the current month in calendar view | Alt + = |
Display the current week in calendar view | Alt + – |
Expand search to include items from the current folder | Ctrl + Alt + K |
Expand search to include subfolders | Ctrl + Alt + Z |
Find a contact | F11 |
Find a message or other item (Go to Search box) | Ctrl + E |
Flag a message for follow-up | Ctrl + Shift + G |
Forward a message | Ctrl + F |
Forward as attachment | Ctrl + Alt + F |
Go back to the previous view in main Outlook window | Alt + Left arrow |
Go forward to next view in main Outlook window | Alt + Right arrow |
Go to different folder | Ctrl + Y |
Go to the next message | Down arrow |
Go to the previous message | Up arrow |
Mark a message as not junk | Ctrl + Alt + J |
Mark a message as read | Ctrl + Q |
Mark as unread | Ctrl + U |
Move an item | Ctrl + Shift + V |
Move around message header lines in the Folder Pane or an open message. | Ctrl + Tab |
Move around within the Folder Pane | Arrow keys |
Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | Ctrl + Shift + Tab or Shift + Tab |
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. | F6 |
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. | Tab |
Open a received message | Ctrl + O |
Open address book | Ctrl + Shift + B |
Open the MailTip in the selected message | Ctrl + Shift + W |
Post a reply in this folder | Ctrl + T |
Post to this folder | Ctrl + Shift + S |
Print an item | Ctrl + P |
Reading Pane, go to the previous message | Alt +Up arrow or Ctrl + comma or Alt + Page Up |
Reading Pane, page down through text | Spacebar |
Reading Pane, page up through text | Shift + Spacebar |
Reply all to a message | Ctrl + Shift + R |
Reply to a message | Ctrl + R |
Save (except in tasks) | Ctrl + S or Shift + F12 |
Save and close (except in mail) | Alt + S |
Save As (only in mail) | F12 |
Search for text within an open item | F4 |
Send a message | Ctrl + Enter |
Send and Receive | F9 |
Send or post or reply all | Alt + S |
Switch to Calendar | Ctrl + 2 |
Switch to Contacts | Ctrl + 3 |
Switch to Folder List in the Folder pane | Ctrl + 6 |
Switch to Inbox | Ctrl + Shift + I |
Switch to Mail | Ctrl + 1 |
Switch to next message (with message open) | Ctrl + period |
Switch to Notes | Ctrl + 5 |
Switch to previous message (with message open) | Ctrl + comma |
Switch to Shortcuts | Ctrl + 7 |
Switch to Tasks | Ctrl + 4 |
Post a comment if we have missed any that you regularly use!
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